May 10, 2023

Research Community Guide to UWFT: April Edition

The April issue of the Research Community Guide to UWFT newsletter was sent to the MRAM mailing list on April 27, 2023. This newsletter provides the 91探花research community with a round-up of important reminders, resources, and ways to reach us, in preparation for the changes to come when Workday Finance launches in July 2023. We鈥檝e provided a web version of this newsletter here, but be sure to to receive our future editions as soon as they are published.

Research Community Guide to UWFT Header

Need-to-know resources include:

A woman in a 91探花 sweatshirt places a label on a test tube.How can I prepare?

Review Key Cutover Dates

Workday Finance go-live is Thursday, July 6, 2023. Resultant changes to grant processes and submission timelines are detailed below:

 


Grant Award to Close Processes: Review important dates for sponsored programs from OSP, GCA, and ORIS.

SAGE will function as normal through July 5 at 5:30 p.m. to meet the NIH deadline.

  • July 5, 5:35 p.m. – July 6 (all day): SAGE will be unavailable.
  • July 7, 6 a.m.: SAGE will be back online and available with new functions and features.

Campus-Wide Frost/Freeze Dates: .

Learn About Award Portal (Replacing GrantTracker)

With UWFT, GrantTracker will be replaced by a new system called Award Portal. In addition to SAGE and MyResearch, campus will use Award Portal to assist with grant management and communications tasks with GCA. 鈥�

  • Training for Award Portal will be released between May and June.
  • .

Explore New SAGE Resources

Check out our collected SAGE Budget and SAGE Awards resources! As a reminder, SAGE Budget will be required at the time of award setup, and SAGE Awards will go live on July 7.

  • Job Aid and User Guides: Review the and for additional information.
    • SAGE Awards user guides are in development.
  • eLearning: Review our new SAGE Budget eLearning!
  • Office Hours: Join our SAGE Budget Virtual Office Hours on at 1 p.m. and at 11 a.m.
  • Instructor-led Class: Register now for the from 1 – 3 p.m. or the class from 1 – 3 p.m.

Important Information for Researchers

Finance Transformation Overview for Principal Investigators: The first in a series of communications designed to address specific needs of Principal Investigators (PIs) and co-investigators.

Spotlight: What’s Changing in SAGE? and SAGE Award Setup Workflow Videos

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New! What鈥檚 Changing in SAGE?

The What鈥檚 Changing in SAGE? video covers future updates to SAGE, including Award Setup Requests, Cost Centers, and SAGE Budget鈥檚 flow to Workday鈥檚 Award Lines.

 

 

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New! SAGE Award Setup Workflow

The SAGE Award Setup Workflow video provides a guided overview of how to set up your awards from Notice of Award to Workday integration, along with showcasing the benefits of this change.

 

A man in a medical mask works at a laptopWhere do I find the latest information?

UWFT for the Research Community: Updated April 2023. We鈥檝e centralized relevant resources, like training and announcements, for researchers, administrators, and leaders in the research community.

: A place where GCA will post information about FT鈥檚 impact on GCA processes and the status of Award Portal and related resources.

: The MRAM meetings and mailing list are the primary ways we communicate information relevant to the research community leading up to the UWFT launch.

FAQs

We鈥檝e included a few of our top FAQs. You can review many more research-related UWFT Q&A on the Research website.

Q1: In future state, who creates an Award Setup Request?

A1: Upon receipt of a notice of award, campus administrators create an Award Setup Request in SAGE. In some cases, only OSP will receive the NoA, and in this case, they will begin the Award Setup Request and send it to the campus administrator to complete

Q2: What changes are coming to CORE classes? Can I still complete my Certificate in Research Administration?

A2: As part of UWFT, there will be little change to compliance-focused courses. There will be significant changes to process and systems courses, including:

If you are close to finishing your certificate and need to take any of the above courses, we recommend completing them prior to June 9. If you are just beginning your certificate, we recommend waiting to take these courses until they have been updated in the months following UWFT go-live.

Connect with Us

  • UWFT Help: If you have general questions about UWFT and Workday Finance, email the program at UWFTAsk@uw.edu.
  • SAGE Help: If you have questions or concerns about SAGE Budget or SAGE Awards, please reach out to us at sagehelp@uw.edu.
  • Volunteer for User Research Studies: We are conducting active research on the SAGE Awards feature. Volunteer to help improve research systems like SAGE by .
  • Newsletter Sign Up: If you鈥檝e been forwarded this newsletter, to receive future editions.