91探花

Post Submission

Contents

Policies, procedures and time frames vary regarding post submission materials and requirements that must be met before an award can be issued or accepted. Check sponsor guidelines for information specific to your proposal. Some University policies and procedures regarding activity after proposal submission but before an award is made are below.

Advance Spending on Awards

In many cases an Advance can be set up before an award is finalized.聽

Review federal and federal flow-through advanced spend limitations on the Guidance on Federal Research Administration Policy webpage.

Review:

• SAGE: Advance Budget Overview
• 91探花Policy
• Grant and Contract Accounting guidance on

Requesting a Change of PI after Proposal up to Time of Award

• Complete all Preliminary Steps to Change PI.
• Submit a Non-competing Revision eGC1 in SAGE and include:
  • Request to Change PI to the sponsor
  • Supporting documentation
  • Update SAGE budget worksheets and or scope of work as needed
  • The Change of PI form is not needed when change is prior to award set-up, that form is only required after an award has been made.

Required Training

may need to be completed before the 91探花can accept an award.

Examples: 聽, Human Subject Protections, Responsible Conduct of Research (RCR), , Biosafety, EH&S

displays records of completed training for UW鈥檚 research required training, as well as some NIH required training offered through CITI (such as Protection of Human Subject Research Participants).

Pre-award Requests to Sponsors

Email osp@uw.edu your pre-award updates/revision requests to sponsors, including NSF and NIH pre-award updates/revisions. This includes items after a proposal is submitted and before an award arrives at the 91探花such as Just-in-Time requests.

Supplemental Proposal Materials

Some sponsors request additional information prior to proposal review (sometimes referred to as 鈥淪upplemental Proposal Material鈥�). This information may include items such as updated publications. Pay close attention to requests for information regarding your proposal, including instructions for who must submit materials to the sponsor.

When you need to submit material to a sponsor after a proposal has been submitted and before an award arrives, send to osp@uw.edu, including your eGC1 number and PI name in the subject line.

NIH typically indicates a deadline to receive the materials before the peer review meeting. Provide materials to OSP as early as possible, and no later than 24 hours ahead of the acceptance deadline, or OSP may be unable to meet the NIH deadline.

Just-in-Time

Some sponsors request more information after the proposal has received a or review of the proposal but before making an award (sometimes referred to as 鈥淛ust In Time鈥� information). Standard requests include ,听 information for key personnel, IRB or 聽IACUC approval dates, and certification of required training.

Sponsor requests for this information are usually sent to both the authorized official (e.g., OSP) and the Principal Investigator. The PI prepares the documentation and provides it to OSP for review and submission to the sponsor.

Email osp@uw.edu your pre-award updates/revision requests. This includes items after a proposal is submitted and before an award arrives at the 91探花such as Just-in-Time requests.

National Institutes of Health (NIH) Pre-award Requests

Unless the Grants Management Specialist requests that JIT materials be submitted to them directly via email by the authorized official, NIH requires applicants to submit all requested information in the .

Review 91探花guidance for NIH Other Support as it pertains to Foreign Interests.

Institutional Certification for Genomic Data Sharing

The (GDS) applies to all NIH-funded research that generates large-scale human or non-human genomic data as well as the use of these data for subsequent research.

Learn more about when this is required in the Human Subjects Division SOP Request for Genomic Data Sharing Certification – Investigators.

Institutional Certification cannot be provided until HSD carries out its review!

There are different times this certification might be required, at the just-in-time (JIT) stage or post-award.

JIT: Submit institutional certification:

1. 6-8 weeks before the award start date, follow Human Subjects Division’s Genomic Data Sharing Certification procedures for requesting Institutional Certification.
2. HSD sends its review summary to PI.
3. PI signs the institutional certification and .
4. Notify OSP via osp@uw.edu. Include the eGC1 # in the subject line and indicate JIT Materials are waiting for submission.
5. OSP reviews and submits JIT materials in eRA Commons to NIH.
6. OSP’s submission of this documentation via eRA Commons to NIH signifies institutional certification.

While HSD approval is pending, use the NIH and include with your JIT materials. OSP can then proceed with the review and submission of those materials, pending the final certification.

Post-Award: Submit institutional certification:

1. Follow HSD Genomic Data Sharing Certification procedures.
2. HSD sends its review summary to PI.
3. The PI prepares and signs the appropriate institutional certification.
4. Campus/PI routes an Award Modification in SAGE for the Award that generated the genomic data covered by the certification.
   1. Attach the聽 PI-signed certification and the IRB approval for the study listed on the certification in the Supporting Attachments section.
   2. Include a comment indicating the MOD is a Genomic Data Sharing request.

Incoming Subawards

When the 91探花is a named subrecipient under another institution鈥檚 (pass-through entity)聽 proposal to a prime sponsor, 聽the pass-through entity may need additional information before issuing our incoming subaward, such as a project-specific certification form or the contact information for the subaward template.

91探花campus administrators typically complete these forms, using 91探花institutional information or information found on the UW’s (scroll to 91探花profile).

If an institutional signature is required, send it to osp@uw.edu聽for OSP signature.