When campus creates a new subaward, the Subaward and Subaward Request statuses will be the same from Composing through Active as you review and process the request. Once the subaward reaches Active status, the status of subsequent modification requests will be independent of the overall subaward’s status.

The system will automatically change the subaward’s status to Expired when the End Date is in the past. If a new modification is approved, the subaward status will be changed to Active once again.

OSP can change a subaward’s status as follows:

Subaward Request Statuses

A Subaward Request will have one of the following statuses.

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An Admin Action may have one of the following statuses:

• In OSP: The default status of a newly created action. OSP staff can edit actions with this status.
• Approved: When you click the Approve link in the left navigation, the status of an action changes from In OSP to Approved.  OSP staff can still unlock and edit an action with this status.
• In GCA: PAC only – When you click the Send to GCA link in the left navigation, the status of a PAC changes from In OSP to In GCA. A PAC must have an Approved status, and not be on Hold, before you can send it to GCA. OSP staff cannot edit a PAC with this status.
• Returned By GCA: PAC only – This status indicates GCA sent the PAC back to OSP to add or correct information. OSP staff can unlock and edit a PAC with this status. When GCA returns a PAC, the system assigns it to the Prepared By person (or to the Failover Team if the person is no longer OSP staff). NOTE: You can  your tasklist to help identify these returned transactions.
• Re-Sent By OSP: PAC only – A PAC that was Returned By GCA status and OSP re-sent to GCA. OSP cannot edit a PAC with this status.
• Duplicate: An action has this status when you click the Mark as Duplication link. You must enter the number of the existing action that this one duplicates to assign this status.
• Denied: An action has this status when you click the Deny link in the left navigation.
• Processed: PAC only – A PAC has this status after GCA has fully processed the PAC and notified campus. OSP cannot edit a PAC with this status.

To view status history

If you have any questions about the status of an admin action, you can check its Status Page for the details.

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This is the Status page from an application.

The Status History includes the date and time the status changed, the resulting status, the person whose actions changed the status, and either a system-generated comment or any notes entered by the person at the time.

To understand the different statuses an item may have, see the appropriate section.

• Application status
• Funding Action status
• Admin Action status
• Subaward and Subaward Action status

The post Status Page appeared first on SPAERC.

To request the status updates, your application must

• have a status of In OSP
• have a post-submission Grants.gov tracking number

To start the process:

1. Open and unlock the application
2. Click on the Status tab
3. Enter the complete tracking number (GRANT plus all digits) in the text box.
4. Click the “Receive Adobe Status Updates” button to start the process.

Information about the submission status will display on the application’s Status page and the History & Comments page.

Status updates will begin to flow through to SPAERC within 10 minutes.  SPAERC users can edit the Grants.Gov tracking ID while the application is still in “In OSP” status. Once you approve the application, you can no longer edit the tracking ID. If you need to change the tracking ID of an approved application, contact the SAGE Help Desk.

Receiving the status updates will also cause the Adobe Submission icon to appear on the tasklist for the application.

The post Adobe Submission Status appeared first on SPAERC.

Clicking the button will open the Change Status dialog. In the status drop-down menu, all possible subaward statues display. However, you can only select the allowed ones.

The OSP Note is optional. If you enter a note, it will appear in the All Event History & Comments section of the overview page.

Valid Subaward Status Changes

The post Changing Subaward Status appeared first on SPAERC.

Note: To have an Awarded application reset to Approved, contact the ORIS Support Desk.

When you open an application that you can reset, you will see a Reset Status link on the left navigation menu below Email Notifications.

Select this link to open the Reset Status pop-up window.

In the Reset Status section, the current or “From” status of the application displays. You will need to select the “To” status from the drop-down menu. The system will only display allowed choice(s), as listed below.

���dzٱ�:��You cannot reset applications that were Permanently Withdrawn by their research team using SAGE. These would be applications that were withdrawn or returned before reaching In OSP status.

Application Details Section

This section will list a few identifying pieces of information:

• eGC1 Number
• Short Title
• PI Name
• Org Code Receiving Funding
• Sponsor Name

OSP Notes

You must enter some text in the OSP Notes field. Use it to explain why you are making this change of status. You also have the option to reassign the item when resetting its status.

The system will display an entry under OSP Notes and History & Comments indicating who made the status change, when it was made, and showing the entered notes. Any assignment change will also appear on the OSP Notes page.

Reset Status

Click this button to complete the process of changing the eGC1’s status.

Cancel

Click this link to cancel the status change and return to your eGC1.

The post Reset Status appeared first on SPAERC.

Allow deletion of subcontract actions beyond most recent

OSP can now delete any Subcontract Action, not just the most recent, as long as the Subcontract Action is in “Pending” status.

Provide OSP staff with ability to alter eGC1 status

All OSP staff now have the ability to reset eGC1s that had been accidentally set to “Approved”, “Denied by Sponsor”, or “Permanently Withdrawn” back to active statuses. Approved eGC1s can be reset to “In OSP” status, and “Denied” can be reset to “Approved”.  If an eGC1 reached “In OSP” or “Approved” status prior to being “Permanently Withdrawn”, then OSP can reset it back to either of those statuses.  eGC1s that are “Permanently Withdrawn” while in “Routing” status cannot be reset to an active status, but can still be copied.

The post December 2015 Maintenance Release appeared first on SPAERC.

When the application is returned by OSP before the ad hoc node is approved, and campus re-completes the application, the graph’s logic changes. When it is redrawn upon re-completion, the ad hoc OSP Approver node is considered to be a campus approver with an approval status of Waiting Approval, and the standard OSP node will have an approval status of En Route. Therefore, the status of the eGC1 is set to Routing rather than back to In OSP as expected. Unless the OSP staff have included eGC1s with a status of Routing in their tasklist view, the application will not appear on their tasklist.

This causes confusion for both the campus user who can verify that the eGC1 has been re-completed and the OSP Administrator who cannot see the eGC1 because of the unexpected status change.

���dzٱ�:��Once the ad hoc OSP Approver node is “approved” the status of the application will change from Routing to In OSP.

Solution: When an eGC1 does not show up on the Tasklist for an Administrator in OSP but Campus asserts to have Re-Completed it, have OSP include “Routing” on their tasklist filtering, or search for the specific application.

The post Status Problem Due to Returning an eGC1 with an Ad Hoc OSP Approver appeared first on SPAERC.

A pop-up window will appear that will allow you to change the status, reassign the item, and add comments if desired.

Add any explanatory comments you wish, reassign the item if necessary, then click on the In OSP button to complete the process. The pop-up window will close, and the item details page will refresh showing the new status.

Note: If you change an Admin Action assigned to the location File back to In OSP status, the system displays a warning message, which reads:

“An Admin Action with status of In OSP may not be assigned to File. Please modify the status or the assignment.”

To complete the process, you will need to reassign the Admin Action to a value other than File.

The post Revert an Action to In OSP Status appeared first on SPAERC.

The system should either not allow re-parenting of processed FAs, or not apply auto-holds when a processed FA is re-parented. The appropriate fix based on business processes needs to be determined.

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