{"id":43673,"date":"2022-09-20T08:39:33","date_gmt":"2022-09-20T15:39:33","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=43673"},"modified":"2025-08-22T08:56:46","modified_gmt":"2025-08-22T15:56:46","slug":"prepare-training-grant-budget","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/federal\/nih\/training-grants\/prepare-training-grant-budget\/","title":{"rendered":"Prepare Training Grant Budget"},"content":{"rendered":"<p>Review general guidance on:<\/p>\n<ul>\n<li><a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/budget\/\" target=\"_blank\" rel=\"noopener\">Proposal Budget Development at the UW<\/a>\n<ul>\n<li><a href=\"https:\/\/sharing.nih.gov\/data-management-and-sharing-policy\/about-data-management-and-sharing-policies\" target=\"_blank\" rel=\"noopener\">Data Sharing &amp; Management Planning &amp; Budgeting<\/a><\/li>\n<\/ul>\n<\/li>\n<li><a href=\"https:\/\/grants.nih.gov\/grants\/how-to-apply-application-guide\/format-and-write\/develop-your-budget.htm\" target=\"_blank\" rel=\"noopener\">NIH Budget Development<\/a> from the NIH How to Apply Guide<\/li>\n<\/ul>\n<h3><strong>Training Grant Budget Preparation<\/strong><\/h3>\n<p>Begin to collect the necessary information early in collaboration with the PI to prepare the training grant budget. This includes:<\/p>\n<ul>\n<li>Number of anticipated trainees per year<\/li>\n<li>The career level of trainees<\/li>\n<li>Appropriate stipend level per trainee<\/li>\n<li> 91探花Tuition amounts and anticipated tuition escalation rates<\/li>\n<li>Required supplies, materials, or equipment<\/li>\n<li>Any additional personnel expenses<\/li>\n<li>Anticipated travel<\/li>\n<\/ul>\n<p>T32 Institutional Grant funding is awarded in six cost categories:<\/p>\n<ol>\n<li>Trainee Stipends<\/li>\n<li>Tuition and fees<\/li>\n<li>Training Related Expenses (TREs)<\/li>\n<li>Trainee Travel<\/li>\n<li>Childcare Allowance<\/li>\n<li>Facilities &amp; Administrative Costs (F&amp;A)<\/li>\n<\/ol>\n<div class=\"accordion \" id=\"tips\">\n<div class=\"screen-reader-text\">TIPS<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Trainee Stipends<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_11\/11.3.8_allowable_and_unallowable_costs.htm\" target=\"_blank\" rel=\"noopener\">NIH GPS 11.3.8.2<\/a><\/p>\n<p>NIH sets NRSA stipend levels that are determined by the trainee type and the trainee career level (e.g., trainee in the 4th year of postdoctoral experience). Stipend levels set by the NIH will apply to Federal fiscal periods as announced by the NIH; these levels may change each Federal fiscal year (October \u2013 September). Understand the differences between trainee classifications, how they are paid, and build this into the budget correctly so offers made to trainees are accurate.<\/p>\n<p>When entering your T32 budget into SAGE, it is preferable to enter the stipends as a lump sum in the 08-02 cost category (stipends without benefits) in order to align the plan in Workday with the Notice of Award funding categories.\u00a0 Remember, NIH does not award benefits on their NRSA Training Grant Awards, instead they award Training Related Expenses.\u00a0 When GCA sets up the Award Line in Workday, stipend funds are placed in stipends with benefits object classes (02 for new Workday Award setups, or 01 for awards converted from FAS) in ledgers 50040 (for Post-Docs) or 50110 (for Predocs). Benefits are typically paid with the funds awarded in the Training Related Expenses category. These funds will not cover the full cost of benefits and you will have to manage this throughout the lifetime of the award.\u00a0 Refer to the &#8220;Managing shortfalls in benefits&#8221; section in <a href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/federal\/nih\/training-grants\/managing-tg-budgets\/\" target=\"_blank\" rel=\"noopener\">Managing Training Grant Budgets<\/a> guidance.<\/p>\n<p>Stipends are not salaries and are intended to defray living expenses during the training appointment. Stipends have specific tax rules and considerations. Stipends may be taxable, but the  91探花does not withhold taxes on stipends. Trainees are responsible for paying any necessary income tax on the stipend. Refer to the UW\u2019s Tax Office <a href=\"https:\/\/finance.uw.edu\/tax\/departments\/fed-taxes\/stipend-payments\" target=\"_blank\" rel=\"noopener\">guidance on stipends<\/a> for additional information on stipend taxes.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Tuition and Fees<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_11\/11.3.8_allowable_and_unallowable_costs.htm#Trainee\" target=\"_blank\" rel=\"noopener\">NIH GPS 11.3.8.3<\/a><br \/>\nThe NIH awards 60% of the Operating Fee portion of a trainee\u2019s  91探花tuition, up to a set amount per trainee. The amount of tuition requested on the training grant budget should be 100% of the Operating Fee amount listed by the <a href=\"https:\/\/www.washington.edu\/opb\/tuition-fees\/\" target=\"_blank\" rel=\"noopener\"><span data-contrast=\"none\">91探花 tuition schedule<\/span><\/a>. The NIH will adjust the amount awarded to meet its current NRSA stipend, tuition and fees policy.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Training Related Expenses<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_11\/11.3.8_allowable_and_unallowable_costs.htm#Training\" target=\"_blank\" rel=\"noopener\">NIH GPS 11.3.8.4<\/a><br \/>\nTraining-related expenses are those items of cost that are separate from tuition and stipends. These are funds intended to defray other costs such as equipment, travel, trainee health insurance, and other expenses directly related to the training program. Funding amount is determined per trainee and type (e.g., predoctoral or postdoctoral) at a level that is set by the NIH for each fiscal year.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Travel<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_11\/11.3.8_allowable_and_unallowable_costs.htm#Trainee2\" target=\"_blank\" rel=\"noopener\">NIH GPS 11.3.8.5<\/a><br \/>\nIt is common to have travel expenses budgeted on a T32 to cover the cost of seminars and conferences that comprise part of the training plan experience.\u202fThese costs should only apply during a trainee\u2019s appointment to the T32. Refer to guidance provided by the specific Institute\/Center for additional information on how to plan for these expenses.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Childcare Allowance<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/guide\/notice-files\/NOT-OD-24-116.html\" target=\"_blank\" rel=\"noopener\">NOT-OD-21-177<\/a><br \/>\nStarting in Federal fiscal year 2022, the NIH began providing childcare cost support to T32 trainees at a set rate per trainee per budget period. This applies only to childcare costs provided by a licensed childcare provider. Refer to current NIH guidance for the applicable rate.<\/p>\n<p>The department\/program administering the T32 is responsible for validating the eligibility requirements, documentation, and payment of the allowance. Refer to GCA\u2019s <a href=\"https:\/\/finance.uw.edu\/gca\/award-lifecycle\/sponsor-specific-information\/nih-childcare-allowance\" target=\"_blank\" rel=\"noopener\">NIH childcare allowance process and documentation requirements<\/a> webpage for additional information.<\/p>\n<\/div>\n<\/div>\n<div class=\"card\">\n<div class=\"card-header\" id=\"accordion-header\">\n<h3 class=\"mb-0\"><button class=\"btn btn-link\" type=\"button\" data-toggle=\"collapse\" data-target=\"#collapse\" aria-expanded=\"false\" aria-controls=\"collapse\"><span class=\"btn-text\">Facilities &amp; Administrative (F&amp;A) Costs<\/span><span class=\"arrow-box\"><span class=\"arrow\"><\/span><\/span><\/button><\/h3>\n<\/div>\n<div id=\"collapse\" class=\"collapse \" aria-labelledby=\"collapse\" data-parent=\"#accordion\" role=\"region\">\n<p>See <a href=\"https:\/\/grants.nih.gov\/grants\/policy\/nihgps\/HTML5\/section_11\/11.3.8_allowable_and_unallowable_costs.htm#Faciliti\" target=\"_blank\" rel=\"noopener\">NIH GPS 11.3.8.8<\/a><\/p>\n<p>NIH caps the amount of F&amp;A an applicant can request at 8% of total direct costs less equipment, tuition, and fees, and subcontract amounts beyond $25,000.\u202fThese direct cost line items must be excluded from F&amp;A calculation.<\/p>\n<\/div>\n<\/div>\n<\/div>\n","protected":false},"excerpt":{"rendered":"<p>Review general guidance on: Proposal Budget Development at the  91探花Data Sharing &amp; Management Planning &amp; Budgeting NIH Budget Development from the NIH How to Apply&#8230;<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":43664,"menu_order":3,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-43673","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.1.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>Prepare Training Grant Budget -  91探花Research<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/plan-and-propose\/sponsor-requirements\/federal\/nih\/training-grants\/prepare-training-grant-budget\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Prepare Training Grant Budget -  91探花Research\" \/>\n<meta property=\"og:description\" content=\"Review general guidance on: Proposal Budget Development at the  91探花Data Sharing &amp; 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