{"id":58871,"date":"2025-08-21T11:43:32","date_gmt":"2025-08-21T18:43:32","guid":{"rendered":"https:\/\/www.washington.edu\/research\/?page_id=58871"},"modified":"2026-02-23T12:34:03","modified_gmt":"2026-02-23T20:34:03","slug":"after-the-fact-egc1-process","status":"publish","type":"page","link":"https:\/\/www.washington.edu\/research\/myresearch-lifecycle\/setup\/collaborations\/agreement-types\/after-the-fact-egc1-process\/","title":{"rendered":"After-the-Fact eGC1 Process"},"content":{"rendered":"
Updated 11\/25\/2025<\/em><\/p>\n An After-the-Fact (ATF) eGC1 includes both award agreements, which can be funded or unfunded sponsored projects and\u00a0non-award agreements<\/a>; which typically support a main sponsored project. Common non-award agreement types can include data use agreements, confidentiality, material transfer etc. Review more information on the variety of Agreement Types.<\/p>\n ATF eGC1s are used to document when a sponsor and 91探花PI have determined to establish sponsored program activity that:<\/p>\n Although not a proposal, an ATF eGC1 still requires the same\u00a0campus unit review & approval<\/a>. Additionally, OSP still provides the same\u00a0institutional review<\/a>.<\/p>\n Approval of an ATF eGC1 by OSP does not imply approval or acceptance of the agreement.<\/p>\n More information on:<\/p>\n The following instructions detail how to complete all types of ATF eGC1s.<\/p>\n SAGE requires that you complete certain fields before it will allow you to route any eGC1 to OSP. Other fields, while not required by SAGE, are required by OSP and noted in these instructions.<\/p>\n System required fields on the Details page include: Full Application Title, Short Title, Start and End Dates, Application Type, Project Type, Sponsored Program Activity (SPA) Type, and Sponsor fields.<\/p>\n see SAGE User Guide<\/a> for details.<\/p>\n Enter the name of the Investigator<\/a> and any Senior \/ Key Personnel who will have the confidential discussion, handle the data or material, work on the project, etc.<\/p>\n Enter the Administrative Contact (could be the same as the eGC1 preparer). This is the person we will contact with questions.<\/p>\n OSP requires this information.<\/strong><\/p>\n Describing the purpose and goals in detail so that OSP understands the nature of the transaction can help prevent delays in processing your request.<\/p>\n Required by the system (all three sections). Enter the location where the activity will occur.. For example: If you generated the data you are transferring in your lab at SLU, list the SLU location.<\/p>\n ATF with Funding:<\/strong> enter the amounts into the eGC1 Budget<\/a> section or connect a SAGE Budget. We recommend creating and connecting a SAGE Budget.<\/p>\n Non-Award Agreement:<\/strong> Tab straight through both of these sections. There is nothing required here.<\/p>\n All sections (Human Subjects, Animal Use, Environmental H&S, Equipment & Materials, Data & Technology) are required by SAGE. The answers here help OSP understand the terms that may need to be addressed in the agreement. In some cases additional approvals, licenses or tech transfer review might be needed before you proceed.<\/p>\n CDAs and NDAs are most often used for preliminary discussions of a potential research project. Remember that, on the eGC1 for a CDA \/ NDA, these questions relate only to the information that will be disclosed in the preliminary discussion \u2014 not to the information that will be shared later for the actual project.<\/p>\n It is very rare for human subjects data to be disclosed in a preliminary discussion, and an unnecessary \u201cyes\u201d answer in this section will delay processing of your agreement.<\/p>\n The 91探花prefers to use approved 91探花templates whenever possible.<\/p>\n Complete all required areas of Certify & Route section.<\/p>\n While not required by SAGE, OSP requires the eGC1 preparer to enter details in the Additional Information section. The Additional Information<\/a> section is where you tell OSP what it is you are trying to accomplish as well as indicate if you are requesting 91探花approved templates such as the 91探花Sponsored Research Agreement template<\/a> or 91探花Approved Non-Disclosure Agreement<\/a>.<\/p>\n We encourage you to use Check for Errors when completing an eGC1 to find out which fields the system requires.<\/p>\n Mark YES for the question: Is this application ready to submit to the sponsor.<\/p>\n After an eGC1 is routed to OSP, a reviewer is assigned who confirms that the required info is included.<\/p>\n OSP approves complete ATF eGC1s and creates the next SAGE item to conduct a full agreement review.<\/p>\n Upon eGC1 approval for ATFs, OSP creates the Award Setup Request (ASR) or Non-Award Agreements (NAA) within 2 business days. Upon initiating an ASR, OSP will send the ASR to campus for completion according to ASR steps.<\/p>\n ASRs and NAAs are reviewed and processed in the order received and according to reviewer workload.<\/p>\n \n","protected":false},"excerpt":{"rendered":" Updated 11\/25\/2025 An After-the-Fact (ATF) eGC1 includes both award agreements, which can be funded or unfunded sponsored projects and\u00a0non-award agreements; which typically support a main sponsored…<\/p>\n","protected":false},"author":13,"featured_media":0,"parent":1317,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"templates\/page-builder-lifecycle.php","meta":{"_acf_changed":false,"footnotes":""},"class_list":["post-58871","page","type-page","status-publish","hentry"],"acf":[],"yoast_head":"\n
Print<\/a><\/p>\n\n
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ATF eGC1 Instructions<\/h2>\n
eGC1 Details Page<\/h3>\n
Application Details<\/h4>\n
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<\/p>\nCost Center Receiving Funding<\/h4>\n
Application Type:<\/h4>\n
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Project Details<\/h4>\n
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Sponsor<\/h4>\n
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Originating Sponsor<\/h4>\n
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Additional Information for Existing Application or Award<\/strong><\/h4>\n
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PI, Personnel, & Organization Page<\/h3>\n
Contacts & Assign Access<\/h3>\n
Abstract & RFA\/RFP<\/h3>\n
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Activity Locations<\/h3>\n
Budget & Fiscal Compliance\/Cost Sharing<\/h3>\n
Non-Fiscal Compliance<\/h3>\n
Confidential Disclosure Agreements\/ Non-Disclosure Agreements (CDA\/NDA) and the Human Subjects Section<\/h4>\n
Attached Documents<\/h3>\n
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Certify & Route<\/h3>\n
Additional Information Section<\/h4>\n
Check for Errors<\/h4>\n
<\/p>\nRoute to Reviewers<\/h3>\n
ATF Approval Process<\/h2>\n
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