91探花Abstract

The abstract, also known as the project summary, should be a clear, concise outline of problem & objectives with expected outcome of the proposed project.

Abstracts are typically part of a proposal. There is also a section for a 91探花abstract in the eGC1. These two sections should match. In the absence of an abstract requirement in a proposal, the eGC1 abstract should be a high-level description of the scope of work. Some sponsors like NSF require the project summary to address the intellectual merit & broader impacts that will result.

A 91探花abstract in the eGC1 is required for all Proposal and After-the-Fact eGC1s. Classified, confidential, or proprietary information should not be included in this section.

The abstract field does not have a word limit.

Request for Application/Proposal or Program Announcement

For a standard eGC1, you must complete all of these fields. If a particular field is not applicable to your proposal, enter some text, such as N/A, to indicate that.

For Grant Runner applications, these fields, and the ones described below will be auto-populated with data based on the opportunity you selected.

Please include this information for the originating (prime) sponsor if the 91探花will be a subrecipient on a project proposal. Please upload a PDF copy of the funding announcement on the Attached Documents page for historical purposes since URLs often expire.

Additional Fields for Grant Runner Applications Only

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This section is for the Facilities and Administrative costs (also known as “indirect costs”) associated with this budget.

For details about F&A, review GIM 13 Facilities and Administrative (F&A) Rates.

Amount subject to F&A costs (base)

Calculate and enter the amount of Direct Costs to which the F&A cost rates will be applied. This may be Modified Total Direct Costs (MTDC), Total Direct Costs, or zero (no F&A costs charged). Use the sponsor guidelines and GIM 13 to determine which method of calculation you should use. For Industry Sponsored Clinical Trials, apply the 35% indirect cost rate to the TOTAL direct costs. This includes items often listed in subcategories (for example: IRB review fees, IRB processing, pharmacy set-up, study start-up fees).

F&A cost rate

Enter the F&A cost rate that applies to your proposal (for example, 55.5%). Enter Multiple in this field when:

• Your project includes multiple locations, each with its own rate and GIM 13 allows you to use a split rate

• More than one F&A negotiated rate is in effect for the period in question

Total F&A costs

Calculate and enter the F&A costs for the first budget period and the total for all budget periods. SAGE Budget calculates F&A costs automatically for you.

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The Investigator section lists the person’s name and employee number.

The One Year Disclosure History section displays a table of disclosures with the following information.

Below is an example of a One Year Investigator Disclosure History screen with the disclosures from the past year listed:

If an investigator has never completed a disclosure in FIDS, or has not completed one in the last 12 months, the following screen will display:

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Application Type

This is used by the system and OSP to classify and organize eGC1 materials. It helps to link related applications to one another (for example, a new application with all its revisions, continuations, and renewals) for improved tracking and reporting.

Note: regardless of application type, if the is “IPA/JPA/Staff Assignment” then the application is non-competing.

Select the appropriate type from the drop-down menu. This is a required field.

Pre-Application

When submitting a preliminary proposal that may lead to a full application. An eGC1 is only required when the pre-application requires authorized official (AO) submission/sign-off or that contains budget details.

New

Use for brand new funded or unfunded applications.

Transfer from Another Institution

When a PI is transferring an existing application or award being transferred from another institution or entity to the UW.

Competing Revision

For a significant change to an existing project that requires application submission and sponsor approval.

Non-Competing Revision

Replacing most or all of previously submitted proposal or to change PI on a proposal after submission but before an award. Review guidance on how to request a change of PI.

Resubmission (Previously Denied)

When reapplying after a prior proposal was not awarded by the sponsor. This is a competing application.

Competing Renewal

When applying to renew a project beyond its original period with a new competitive application. This is a competing application.

Non-Competing Renewal

Do not select this field. It no longer applies to eGC1s. Items that require OSP review on an active award should come to OSP on an Award Modification. Review the FAQ when do I need an eGC1? for more information.

Supplement and Extension

Use to request additional funds and time for an existing award that requires an application process.

Competing Supplement

Competitive application to request supplemental funds to an existing award.

Non-Competing Supplement

Use to request additional funds without a new competition. For example: for an NIH administrative supplement.

Non-Award Agreement

New

Typically used for agreements that support a main (unfunded or funded) 91探花sponsored program. Example agreement types include:

• • Confidentiality Agreement
  • Data Use Agreement
  • Material Transfer Agreement

The following unfunded sponsored programs must also be submitted as a non-award agreement:

• • Unfunded Collaborative Agreement
  • Unfunded Research Agreement

Continuation

Use for amendments to existing, fully executed non-award agreements.

Note: Select Non-Award Agreement (continuation) to extend an existing agreement beyond the initial term.

When you select an NAA type, you will see a prompt that reads “Budget & Fiscal Compliance entries will be cleared. Do you wish to Continue?” This is to remind you that nothing should be entered on the Budget & Fiscal Compliance page. The system will delete any data that was there.

The system will automatically check the After-the-Fact box for an NAA application type.

For guidance on completing an NAA type application, see After-the-FACT (ATF) eGC1 Process.

After the Fact Application

Check this box if the sponsor has already funded this application, or has sent an award letter, or provided an agreement for 91探花review. An eGC1 is required for all sponsored programs, including after-the-fact.

For more guidance, refer to the After-the-Fact process and the FAQ: What’s the difference between a proposal and an After-the-Fact eGC1?

狈辞迟别:听When you select one of the Non-Award Agreement application types, the system will automatically check the box.

Grant Runner Application Type Mapping

The eGC1 applications types map to SF424 types as follows:

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These costs are charged to an alternate source ( 91探花or third party). 聽You must identify all sources, and they must agree (via the eGC1 approval process) to commit the necessary funds.聽 For more information, review the or the GIM 21.

This page is used to indicate the types and amounts of any cost sharing for this proposal.

Note: When the Fiscal Compliance question F-3 is answered Yes, then cost sharing information is required and the fields will become editable.

Cost Sharing sections:

• Cost Sharing Addendum Form
• Cost Sharing Types
• Personnel Cost Sharing
• 91探花Cost Sharing (Other)
• Third Party Cost Sharing
• Unrecovered F&A Costs
• 91探花Summary by Unit
• Total Cost Sharing

Cost Sharing Addendum Form

Cost sharing occurs when the research grant does not pay for all allowable expenses (personnel, tuition, equipment or services).聽 For detailed information on cost sharing, see the or .

When applicable, the PI or department must complete and submit the eGC1聽聽to OSP at the time of award. If OSP has not received this form before they send the Funding Action to GCA, then GCA will set up the account with restricted 02 status. GCA will block any related advance budget requests.

Cost Sharing Types

Cost sharing occurs when the research grant does not pay for all allowable expenses (personnel, tuition, equipment or services). For detailed information on cost sharing, review the or the 91探花Cost Sharing Policy.

See the sponsor’s guidelines for this information. The University discourages聽cost sharing commitments when not required by the sponsor.

Personnel Cost Sharing

Personnel cost sharing refers to amounts committed by any 91探花unit for personnel salaries (plus benefits and Facilities & Administrative costs). This table reflects personnel entered on the Personnel screen.

By default, personnel cost sharing is assigned to the individual’s home or primary department. If the cost sharing source is not the home department, click the Change the Cost Center? link to identify the correct unit, and provide an explanation in the Additional Information box on the Certify & Route page.

The information displayed is the person鈥檚 name and the Cost Sharing Cost Center ID and Name for the person鈥檚 primary department.

Use the Amount field to enter the dollar amount of the cost sharing for this person, for all budget periods combined. If there is no amount, leave the field blank.

91探花Cost Sharing (Other)

91探花cost sharing refers to non-personnel (non-salary) and “TBA” (to be assigned) Personnel items only. You enter Personnel (salary) cost sharing in the Personnel section.

Add a Cost Center

Click the Look Up Cost Center button to open the Cost Center Chooser聽and search for and select a department or unit. The selected Cost Center ID and Name will display.

Enter a Description and Amount for this item (direct costs plus the third party’s F&A costs) for all budget periods combined.

To add another department or unit, click the Add another Cost Center link.

Delete a Cost Center

Remove an existing entry by clicking the Delete link to its right.

Addendum Form

In addition to entering cost sharing data on the eGC1, you must complete the 聽and submit it to OSP at the time they are reviewing the application.

Third Party Cost Sharing

Third party cost sharing is an amount that a non- 91探花source has committed. For each contribution, enter appropriate information and attach a letter of commitment from the third party source on the Attached Documents page.

To add rows, click聽the聽Add another Contributor/Subaward Recipient聽link. Add a Description of the item, and the total dollar Amount (direct costs聽plus聽the third party’s F&A costs) for all budget periods combined.

To delete an existing entry, click the聽Delete聽link to right of that entry.

Unrecovered F&A Costs

Sometimes the University’s Facilities & Administration (F&A or indirect cost) rate is higher than the rate agreed to on an award. As a result, the University is awarded F&A Costs at lower than the negotiated rate. In this situation, the University ends up with a shortfall called “unrecovered F&A costs.” Some sponsors allow this shortfall to be applied as a cost share contribution.

If you are entering unrecovered F&A costs as cost sharing, you must complete the eGC1 form. On the addendum, be sure to indicate the source of cost sharing as “unrecovered F&A costs.”

You may use Unrecovered F&A costs as a source of cost sharing if the sponsor guidelines indicate that “unrecovered F&A costs” are a valid cost sharing contribution or if prior sponsor approval is obtained. See the for more information.

Enter the unrecovered F&A cost amount.

91探花Summary by Unit

This section displays the grand total of all 91探花personnel and non-personnel cost sharing amounts for each 91探花unit (by Cost Center). The total does not include Third Party amounts.

For each unit, the system displays the Cost Center ID, Cost Center Name, and Amount.

Total Cost Sharing

This section displays the total cost sharing from all 91探花sources (personnel and non-personnel), third party sources and Unrecovered Facilities & Administration (F&A) costs. This amount is automatically calculated by SAGE.

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Note: To reduce returns, sponsor information should be checked for accuracy prior to routing an eGC1.

Select the Look Up Sponsor button to open the Sponsor Chooser.

Note: For a Grant Runner application, you will have selected the sponsor in the wizard.

Enter text in the search box. SAGE will look for a match within the following fields:

• Sponsor or Agency Name
• Acronym
• Previous Names
• Related Names
• Parent Name

The results list will display the following data for each match, if available:

• Sponsor or Agency Name
• Acronym
• Previous/Related Names
• Parent Name
• Sponsor Type

Select the desired Sponsor from the results list. The modal will close and the data for your sponsor will display in your eGC1.

Note: Sponsors populated in SAGE are also required to be maintained in the . If the sponsor does not exist in the FECDM database with a Funding Entity ID, an alert will appear in the Funding Entity ID field notifying you that an update is required.

If you cannot find your sponsor or the alert “Update Required” displays in the field, select “Request sponsor setup in Funding Entity System” to request that your sponsor be added to the FECDM database. The following is an image of the form that will open:

Fill out the required fields of Entity Name (sponsor name), Your Name, and Your Email. Also provide the sponsor’s Website Address, as well as any additional information about the sponsor to be included in the database. Select Submit to send this request to a FECDM administrator; the sponsor will be created in the FECDM database and selected in SAGE within 24 hours.

Once you’ve selected the sponsor, the Sponsor name, Funding Entity ID, Sponsor type, and Parent sponsor name (if there is one) display.

The Sponsor address and contact fields are not required, but we strongly recommend that you fill them in, as the values are used in the sponsor cover letter created by OSP and when OSP needs to contact the sponsor for agreement negotiations.

• For the Address, City, State, Zip, and Country fields, enter the application mailing address of the sponsor as it appears in the sponsor’s application instructions or enter the name and web address (URL) of the sponsor’s electronic proposal submission system (for example, ASSIST, Grants.gov, Research.gov) in the Address field.
• For the Contact Name, Contact Phone, and Contact Email fields, enter the information of the person to be contacted with questions or issues (optional).

The following image shows the Originating Sponsor information:

Note: NAA eGC1s should select No to answer “Does the funding originate from a different entity than the sponsor listed above (flow-through)?”

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• Project Type
  • Grant
  • Contract
  • Cooperative Agreement
  • Other Transaction Authority (OTA)
• Sponsored Program Activity Type
  • Organized Research
  • Instruction
  • Other Sponsored Activity
  • Clinical Trial Phase

You must select both a Project Type and a Sponsored Program Activity Type.聽The following image shows the Project Details section of the application.

If you’re unsure which project type to choose, please consult with the Principal Investigator or the FAQ on How do I know what project type to select on an eGC1 and why is it important?

Project Type

Note: Do not use an eGC1 for processing gifts. Review Distinguishing between a gift, sponsored program, or service activity. You also should review the which provide additional information on whether something should be routed through 91探花Gift Services.

Sponsored Program Activity Type

Select a value from the drop-down menu. It is organized by Institutional Activity Types: Organized Research, Instruction, and Other Sponsored Activity. Review the details on Sponsored Program Activity Types in GIM 13 to accurately select the category. These categories determine which F&A rate applies to your project, impacts which terms and conditions apply to the award, and specific reporting requirements.

Clinical Trial Phase

When you select Clinical Trial: Federal Sponsors, or Clinical Trial: Non-Federal Sponsors, you will be prompted with this new drop-down to select the appropriate Clinical Trial Phase. Review the Clinical Research page for definitions of Clinical Trial Phases. This field will display if you select either of the Clinical Trial values for SPA Type. Select the appropriate value. Choices are: I, II, III, IV, and Other.

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Review more information and guidance on responding to the eGC1 compliance question from the Office of Research:

• Compliance for Proposals and Agreements
• Classified or Restricted Research

As with other eGC1 pages, you can partially complete your entries and save the eGC1. You must complete the required fields before you route your eGC1 for approval.

Select Start Section to open the section initially, and then Edit Section to add or update existing data.

E-1. Will equipment be fabricated by the 91探花on this project?

Answer: Yes or No

Note: if the fabrication is being performed entirely by a non- 91探花entity (that is, a subcontractor), answer “No”.

E-2. Will this project involve the sending or taking of hardware, equipment, goods, software, monies, biological or chemical materials out of the U.S.? (excludes 91探花owned laptops and cell phones)

Answer: Yes, No, or Unknown

Note: Answer 鈥淣o鈥� for personal-use laptops unless the laptop contains any military or space technical data, or if the only international transactions are for travel expenses.

E-2A displays if E-2 = Yes

E-2A. Describe the items/materials

Answer: enter a description

E-2B displays if E-2 = Yes

E-2B. Add one or more destination countries

Answer: search for by name, and select the appropriate countries

M-1. Will University-owned biological materials be provided to non- 91探花parties, including sponsor?

Answer: Yes or No

Note: Materials include (but are not limited to) cell lines, cultures, bacteria, nucleotides, proteins, transgenic animals, pharmaceuticals, or chemicals.

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Review more information and guidance on responding to the eGC1 compliance question from the Office of Research:

• Compliance for Proposals and Agreements
• Classified or Restricted Research

As with other eGC1 pages, you can partially complete your entries and save the eGC1. You must complete the required fields before you route your eGC1 for approval.

Select Start Section to open the section initially, and then Edit Section to add or update existing data.

D-1. Does this project involve any of the following?

Answer: Check all that apply:

• 91探花Background Intellectual Property
• 91探花Medicine Patient Data
• Proprietary non-technical information shared with the 91探花
• Export controlled/proprietary technical information or source code shared with the 91探花 that is not intended for publication
• Controlled Unclassified Information (CUI)
• Federal Contract Information (FCI)
• Classified information 鈥� National Security Information
• Other sensitive information
• None of the above

You must make at least one selection. If 鈥淣one of the above鈥� is selected, the system will clear any other boxes that were checked.

D1-A displays if for D-1 you select any value other than 鈥淣one of the above鈥�

D-1A. 聽Will this information be shared with foreign nationals in the United States or abroad (including 91探花faculty, staff, or students)?

Answer: Yes or No

Note: U.S. Permanent Residents are not considered foreign nationals. The actual country of citizenship/residency of foreign nationals is not required at this time.

D1-B displays if for D-1 you select 鈥淥ther Sensitive Information鈥�

D1-B. Please describe the other sensitive information

D-2. Does this project or related items have known military/defense or space applications, or will you assist a foreign country鈥檚 military or space activities?

Answer: Yes or No

D-2A displays if D-2 = Yes

D-2A. Please describe.

D-3. As far as you know, will the sponsor require approval prior to foreign national participation or prior to publication of the research results of this project?

Answer: Yes or No

D-4. Will the project involve travel to or collaboration with a person or entity in a sanctioned country or region? (e.g., Cuba; Iran; North Korea; the following regions of Ukraine: Crimea, Donetsk, Luhansk)

Answer: Yes or No

Question T-1 displays if the Sponsor Type and/or Originating Sponsor Type (as indicated on the Details page) is one of the following:

• Private Industry
• Private School, College, University
• Foreign Private Industry

T-1. Does the Sponsor wish to obtain an upfront commercial license to Project Intellectual Property (IP) based on the pricing under the ?

Answer: Yes, No, or Unknown

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