Grant Runner enables you to complete Grants.gov application packages directly within for certain . It integrates the standard government grant application forms (the SF424 Forms) with the 91探花electronic grants and contract (eGC1) application. With the click of a button, the Office of Sponsored Programs (OSP) can electronically submit your application via Grants.gov to the sponsor.
Tag Archives: eGC1
May 2015 SAGE Maintenance Release
New Features
Grant Runner: Update Detailed Budget Roles to Free Text
On the Grant Runner detailed budget forms (project and subaward budgets) the key persons role type has been converted from a drop-down list to an open text box, to allow users to enter a wider range of other roles not previously listed. For example, users can now enter “Consortium PI” on the subaward budgets, or any other role type necessary.
Grant Runner: Round budget indirect totals to whole number
NIH Guidelines ask for detailed budget figures to be entered as whole dollars. In the indirect cost section of the detailed budget, where the total was automatically calculated based on rates and base amounts, cents were included without allowing users the ability to change the figure to a whole number. With this update, the indirect cost totals on the project and subaward detailed budgets and the modular budget forms will be rounded to the nearest whole dollar.
Provide visibility to missing investigator emails (201633)
In order to ensure attention is drawn to situations where an investigator may not receive a disclosure notification email, due to a missing email address, the PI & Personnel page of the eGC1 is being updated to display available email addresses. 聽The available email address will display for everyone listed on the PI & Personnel page, and when one isn’t available a message of “Email Address Unlisted鈥� will display in its place.
In addition, if a disclosure notification fails to send to an investigator due to no email address being available, then the eGC1 Preparer will be sent an email they can forward to the investigator.
Require Email and Phone Number for eGC1 Preparer (206089)
In order to ensure that eGC1 preparers receive key email notifications generated from SAGE and SPAERC, including the newly added email above which forwards disclosure notifications when investigators cannot be reached by email, the Preparer鈥檚 phone number and email address are now required on the eGC1.
Fixes
PI entry erroneously cleared
Under certain circumstances during the updating of a PI on the eGC1, the entry was not saving correctly, resulting in the PI entry being blanked out and at times causing an error that the user could not resolve. This fix corrects the issue, allowing PI changes to be saved appropriately.
FCOI JIT Email Update
The primary contacts on the eGC1 will now only receive the FCOI JIT email once, rather than anytime the contacts listed on the eGC1 change.
You use this component of (System to Administer Grants Electronically) to create electronic grants and contracts forms (eGC1). They route your grant proposal through the University鈥檚 internal compliance process.
The version of an application combines the eGC1 and sponsor forms for some NIH funding opportunities requiring SF424 R&R forms, including Modular, Detailed and Subaward Budgets. With the click of a button, OSP can electronically submit your application via Grants.gov to the sponsor.
March 2015 SAGE Maintenance Release
New Features
eGC1 Sponsor Deadline Now Includes Time of Day and Time Zone
In order to better monitor and meet proposal submission deadlines, eGC1 preparers will now be asked to provide the specific time of day and time zone for which the applications are due. These fields will display alongside the existing sponsor due date field, and will be required entry.
Added Space between Box and Number in PI Addresses on Grant Runner Forms
A minor update was made to add a space between the word “Box” and the box number in the PI address on the SF424 and Key Persons Expanded forms in Grant Runner. This change will now present the address in the appropriate format.
Grant Runner Now Supports More Special Characters
In an early February 2015 release, Grants.Gov updated their systems to allow many of the special characters that were problematic with submissions in the past to go through successfully. With this release we are updating SAGE Grant Runner to take advantage of this change as well. Grant Runner will no longer generate a validation error when users enter special characters such tildes, curly quotes, umlauts and other accent marks. This update will result in fewer submission errors and a more accurate read of the intended content.
Fixes
Removed Lines in eGC1 PDF Format
A recent upgrade of our PDF software caused inadvertent lines to show around tables of information in the eGC1 PDF due to a new default released with the software. We have applied an update that will revert the eGC1 PDF back to its former look and feel.
This page allows the eGC1 Preparer to add an Administrative Contact and a Pre-Award Budget Contact, both of whom are optional.
In the Access section, the preparer and other owners (contacts and PI) are listed. One person may hold more than one of these roles. Owners have edit access.
With edit access, you can give other individuals read-only or read/write access to the application. Review Assign Access for how-to steps.
When you connect a SAGE budget to an eGC1, then the Budget Preparer is listed in addition to the eGC1 Preparer, and the two items have a shared access page.
If you create an Advance Budget Request for the eGC1 (with or without a connected budget), the Advance Preparer(s) and any others assigned access to the Advance will also be listed in the Access section of the eGC1’s page.
Anyone with read/write access can delete聽an eGC1 in Composing status.
You can delete an eGC1 in Withdrawn听辞谤 搁别迟耻谤苍别诲听status, if
- You have read/write access 聽AND
- The eGC1 was completed or re-completed more than six months ago.
If the eGC1’s status is Routing听辞谤 In OSP with Ready to Submit marked聽No,聽you will need to withdraw it before you can delete it. You cannot withdraw an eGC1 at聽In OSP聽status and marked Yes for Ready to Submit. Instead, contact OSP and request they return the eGC1.
To delete the eGC1:
- Click the delete icon (trash can) on the top navigation bar.
- Click OK to confirm that you want to delete the eGC1.
Once you have routed your eGC1 to its reviewers, the links that display on the screen will reflect the status of your application.
You will see the “ready to submit鈥� question and answer for reference.
View Entire eGC1 (PDF)
Click this link to preview or print the entire eGC1. The printout will have a date and time stamp which provides the Last Modified date and time. If you withdraw and re-route the application, you must reprint the final eGC1 in order for these dates to match.
Print Final Routing Sheet
Click this link to preview or print the Routing Sheet. If聽you will be submitting paper documents to campus reviewers and OSP, attach a copy of the final Routing Sheet to a copy of the application and provide it to each of the units that will review. The Routing Sheet content is based on the content on the eGC1: department and dean for the PI, personnel, organization code receiving funding, and some compliance questions. The Routing Sheet has two purposes:
- Provide a link between the paper documents and the online record.
- Provide a list of the units needing to approve this application. Use the check boxes to indicate which copy is for which unit.
View Final Approval Graph
Click this link to view the final Approval Workflow. If you modify the eGC1 data in any manner, the Approval Graph may change. The data in the eGC1 – department and dean for the PI, personnel, organization code receiving funding, and some compliance questions – as well as the rules for each organization involved with this project determine which units are on the Approval聽Graph.
Escalation Allowed
Under the standard approval process, the Principal Investigator is the first approver notified for the application. In circumstances when the PI is in the field and unavailable to approve via the internet, the first reviewer for the Cost Center Receiving Funding can approve on behalf of the PI. Usually, this is a Department Reviewer. This means that an ad hoc approver cannot approve for the PI.
A person (other than the PI) with read/write access to the eGC1 would check the PI Escalation聽box on the Certify & Route page to request that another reviewer approve on behalf of the PI.
Checking the box will escalate the approval for the PI to the first reviewer for the Cost Center Receiving Funding. The system will send email notifications to both the PI and the first-level reviewers. Depending on the department鈥檚 local policy, you may need to add the chairperson to the chart using the Add Approver function. You may need to submit a written request to the Chair (check with your administrator).
When the Cost Center Receiving Funding unit reviewer, or the PI’s selected unit reviewer, approves the Application online, their approval will also mark the PI box as approved. Therefore, when “Jayne the Reviewer” approves for “Dept X”, the PI box on the approval flow will show that “Jayne the Reviewer” also approved for the PI. This approval by the department constitutes an endorsement of all aspects of the application. It should not be used as a routine convenience.
Note: Any Application PI or Multiple PIs added to the approval flow cannot approve for the eGC1 PI.
Escalation Not Allowed
Depending on the sponsor, this feature may not be available. For example, it is not available for NIH applications.
In that case the following version of the section would appear.
Upload a Document
The process of adding an attachment to standard eGC1 pages or Grant Runner forms is the same.
Grant Runner File Names:聽There are a few differences in how you name a file for attachments on Grant Runner forms. In addition, all Grant Runner attachment names must be unique across all forms. If you do add the same file a second time, SAGE will append a number to the file name to ensure it is unique. So, “myfile.pdf” when added again will become “myfile1.pdf” to meet the uniqueness rule.
狈辞迟别蝉:听
- The file name must be no more than 50 characters in length, including spaces, and end with .pdf in lowercase.
- Use one space (not two or more) between words or characters and do not begin the filename with a space or include a space immediately before the .pdf extension.
- Avoid the use of ampersand (&) since it requires special formatting.
The NIH allows file names that contain certain characters. See the following table, which contains each character allowed and an example using the file name聽xyz.pdf聽with the inserted character in bold.
| Characters | Example File Name |
|---|---|
| Alpha-numeric characters: A-Z, a-z, 0-9 | Xy23Z.pdf |
| Underscore | x_yz.pdf |
| Hyphen | x–y–z.pdf |
| Space | x y z.pdf |
| Period | x.yz.pdf |
| Parenthesis | x(yz).pdf |
| Curly Braces | {xy}z.pdf |
| Square Brackets | x[y]z.pdf |
| Tilde | ~xy~z.pdf |
| Exclamation Point | xyz!.pdf |
| Comma | xy,z.pdf |
| Semi-colon | x;yz.pdf |
| Apostrophe | x‘yz.pdf |
| At Sign | xy@z.pdf |
| Number Sign | x#yz.pdf |
| Dollar Sign | $xyz.pdf |
| Percent Sign | xy%z.pdf |
| Plus Sign | x+yz.pdf |
| Equal Sign | xy=z.pdf |
Note: For full details on NIH attachments, review their page.
Click on the Add Attachment link to start the process. The Upload Attachment dialog will display.
Description
Provide a short description of your document file that is helpful to reviewers. You may want to use the word “draft” or “final”. Example: Science Final, Draft Proposal.
Grants.gov application descriptions should include the eGC1# and PI last name; you can append additional information to the end of the file name. This will help reduce errors and streamline the Grants.gov submission process for the OSP Administrators.
File
Select Browse to search for your document, or the equivalent step for your web browser (for example, Choose File).
To complete the process, select聽Upload聽to attach the document to the eGC1. Clicking the Cancel link will exit the process.
If there is a problem with the file name for a Grant Runner attachment, a聽dialog box will display indicating the naming rules.
If you upload a file with the same name as an existing Grant Runner attachment, the system will append a number to the file name to ensure it is unique. So, “myfile.pdf” when added again will become “myfile1.pdf” to meet the uniqueness rule.
Attachment Information
Once you upload your attachment, the following information displays, as shown in the following image.
| Field | Field Description |
|---|---|
| Description | Displays the value entered. Click on the description to view the attachment. |
| File Name聽 | Displays the name of the file as it was saved on the computer or local server. |
| Version | The system will automatically assign the version number of each file as it is attached or updated. The version number is the number one (1) when you initially attach a file. |
| Attached On聽 | Displays the date and time that the attachment was added to the eGC1. |
Delete a Document
You can only delete an attachment for a standard eGC1 if the eGC1 is in “‘Composing” or “Withdrawn” status and no approval actions have occurred. That is, when no one has approved, marked as watched, added a comment, or returned the eGC1. If the conditions allow, the system displays a Delete link to the right of the file information. 聽Selecting Delete聽removes the attachment from this eGC1.
狈辞迟别:听On a Grant Runner eGC1, you are allowed to delete files from a Grant Runner form when the eGC1 is in “Composing,” “Withdrawn,” or “Returned” status if the file is not a required one.
Update an Existing Document
The Update link will only appear after a reviewer has approved, marked as watched, added a comment, or returned the eGC1 and the eGC1 has a status of “Withdrawn” or “Returned”. Selecting Update allows you to attach a newer version of a current document. You can display the prior versions of the updated file by clicking on the arrowhead to the left of the Description. Only the most recent version of an attached file is submitted.
If you have attached a file to the wrong place in an eGC1, you can update it with a document that indicates the file is incorrect and should be ignored.
滨尘辫辞谤迟补苍迟:听
- For Grant Runner users, read about the page for syncing your SAGE Budget data to the RR Detailed Budget form of your Grant Runner application.
- Read about Multiple eGC1s Linked to a Budget to learn how changes to the PI and other personnel will affect your linked eGC1s.
- Review the SAGE Budget and eGC1 Shared Access Data page to learn how contacts and people assigned access on your eGC1 and its connected SAGE Budget聽are combined on a shared access page.
From this page, you can connect a budget you created in SAGE Budget to your eGC1. Any time you update the connected budget, the changes will automatically appear on the eGC1 budget page, so the information is always current.
- 厂别濒别肠迟听Connect a Budget to display the Choose Budget window.
- Enter your search value, and then click Search.听Note: Budget ID is the default field used to search. Use the drop-down menu to select a different option (title, PI last name, sponsor name, etc.).
- From the Budget Search Results, locate your budget and click Select at the far right.
- Select the period of the budget you want to connect with your eGC1. Note: You can only connect one budget period to an eGC1. See below for reasons why your budget period may not be available.
- If you are submitting a new application or competing renewal, be sure to include the Budget Total Column. This will display the totals for all periods on the eGC1 Budget page. If you choose not to include the totals, then on the eGC1 Budget page just the Total (All Periods) column will display the values from the selected period.
- Select Apply to eGC1 to聽connect your budget to the eGC1. Any updates you or other users make to the budget will automatically display in your connected eGC1.
When you select a budget period, the system imports all the data from your budget worksheet and from any sub-budget worksheets into your eGC1 for that period. SAGE does not import certain types of information from a budget to an eGC1:
- Org code receiving funding
- Personnel
- Budget period dates
- non-standard (customized) base information
SAGE also does not validate that these budget values match the ones in the connected eGC1. If the information does not match, OSP will use the eGC1 as the system of record.
Budget period availability:聽There are three possible reasons why a budget period may not be available for connection:
- You may have already connected it to another eGC1. You can only connect a budget period to one eGC1.
- You must connect Budget periods in a linear fashion. You cannot connect a budget period to an eGC1 if you have already connected any following period to an eGC1.
- You may have connected a previous budget period to an eGC1 which OSP has not yet approved. You must wait until OSP has approved the connected eGC1 before you can connect a subsequent budget period to a new eGC1.
Once you connect your budget, you will see two additional links:
- The budget鈥檚 number and title. Click this to open the budget worksheet in a separate browser window or tab.
- 础听Disconnect the budget link
- When the SAGE Budget is disconnected, you will have the option to retain or delete the data in the eGC1 Budget page and the RR Detailed Budget form.听 If you choose to retain the data, the RR Detailed Budget form will become editable.
When a budget is connected to an eGC1, the budget is not editable while the eGC1 is in Routing or In OSP status. When the eGC1 is Approved, the version of the budget at that point is captured. The approved version of the budget can be viewed from the eGC1 Attached Documents page or History & Comments page, or from the Budget’s History page.
Post-Approval, the budget once again becomes editable which allows you to update a multi-year budget from the proposed values to the awarded ones to help plan for future project periods. The link on the eGC1 budget page will open the current version of the connected budget.