This page includes three sections:
Note: for a Grant Runner application using the RR Detailed Budget, the data from a connected budget will also populate the RR Detailed Budget form.
The following articles, linked above, cover these sections in more detail.
If you have a permission type of Owner or Read/Write, or have the ASTRA Global Edit role for the appropriate organization codes, you may give access to the eGC1 or Budget to other SAGE users.
When you choose to remove yourself from the access list, a warning message will appear. If the change you are making removes your last access to this item, once you confirm the change, the tasklist will display.
See the Access Permissions page for more information about permission levels in SAGE. Read the SAGE Budget and eGC1 Shared Access Data page to learn how contact and permission information is displayed on a shared access page from both your eGC1 and its connected SAGE Budget.
The information displayed for each person with access is:
Once OSP approves the eGC1, this section will display the change history for Personnel on the eGC1.
The following changes are included:
You can make these changes on the eGC1 or through the Financial Interest Disclosure System (FIDS). Note that you can only change the PI from the the eGC1. If you change the PI, you will see a warning message with a reminder to contact OSP if sponsor approval is required.
When you copy an eGC1, the Personnel Changes section of the original eGC1 is not included.
For each change, the following information is displayed:
If there is an existing application or award related to this eGC1, enter that information in this section.
| Field | Description |
|---|---|
| Sponsor number at UW | Enter the complete reference number (existing sponsor award number or previous eGC1 #) if this is a renewal, supplement, or extension application.
Include the year of funding this application represents (for example, you could indicate year 2 of a 5 year project as 2/5). Example: 5 R21 CA002176-02 2/5. |
| 91探花budget number | Provide the 91探花budget number for the currently funded project. |
| Previous eGC1 number(s) | Enter the previous eGC1 number(s), separated by commas. |
SAGE allows you to create two types of eGC1s 鈥� standard and Grant Runner. The Grant Runner version contains all of the same pages as a standard eGC1 and also includes the integrated form package for the electronic submission directly from SAGE via Grants.gov to NIH. Currently, you may only use Grant Runner for opportunities sponsored by NIH and its individual institutes. See the full list of supported聽NIH Activity Codes.
Using Grant Runner is optional. You can also submit using ASSIST.
To create either type of eGC1, start by clicking on the Create New eGC1 button on the My eGC1s page to start the Wizard.
For the question 鈥淒o you want to see if your application is eligible?鈥� click Yes and then click Next to use with Grant Runner.聽 You will then continue with steps 2-5 of the Grant Runner Wizard (described below). The data collected in these steps will pre-populate some fields on both eGC1 pages and sponsor forms.
If you want to create a standard eGC1, click No and then click Next. On the confirmation page, you can return to the Grant Runner Wizard or click Create Standard eGC1 to create your eGC1.
狈辞迟别:听For guidance on completing an NAA type application, see OSP鈥檚聽NAA eGC1 Instructions听贵础蚕.
Steps 2-5 of the Wizard gather specific information to:
Use the Look Up Sponsor button to search for and select the sponsor.聽 Currently, you may only use Grant Runner for opportunities sponsored by NIH and its individual institutes.
If you have selected any of the NIH institutes, when you click Next, the Wizard will continue with Step 3; for all other sponsors, the Wizard will present options to either create a non-Grant Runner eGC1 or return to the My eGC1s list.聽 For more information, see Sponsor.
The sponsor displays on the eGC1 Details page. Once you complete the Wizard, you cannot change the sponsor.
Use the Look Up Opportunity button to search Grants.gov for the Opportunity ID as listed on the sponsor instructions.
If SAGE supports the form set, the opportunity will appear in the results list. Click “Select” to the left of the opportunity to choose it and add the sponsor forms to the eGC1.
If SAGE does not support the form set, that will be indicated to the left of the opportunity in the results list. You can then “Cancel” out of the look up, and either cancel the creation of the eGC1 by clicking “Back to My eGC1s” or click on the “Cancel Wizard and create a standard eGC1” link.
If the opportunity cannot be found, the message “Sorry, no results for your search.” will display. In that case, check that you have properly entered the opportunity ID.
The Wizard presents options to either create a non-Grant Runner eGC1 or display the My eGC1s list.
Note: The Opportunity ID is also known聽as the Program Announcement Number (PA) or Request for Proposal (RFP).
The opportunity information, including opening and closing dates, is displayed on the eGC1 Abstract & RFA/RFP page once the application is created.聽Once you complete the Wizard, you cannot change the opportunity.
Use the Look Up Principal Investigator button to search for and select the Principal Investigator. The name and directory data will display. Several fields are editable:
The values will be displayed on the eGC1 PI & Personnel page and some of the Grant Runner forms. Prefix and Suffix values can be added, and editing can be done, on the eGC1 PI & Personnel page after the Wizard is complete. For more information, see Principal Investigator.
Enter values for each of these required fields:
This data will display on the eGC1 Details page and some of the Grant Runner forms. You can edit these on the eGC1 Details pages after the Wizard is complete. For more information, see Application Details.
When the wizard is complete, the standard pages for the eGC1 will display, along with the mandatory and optional Grant Runner forms.
You can access this read-only summary of the eGC1 from within the eGC1 or from the Approval Flow pages.聽 It is designed to assist approvers by presenting essential approval-related information on a single page.
For a comprehensive view of all data on the entire eGC1, go to the Approval Flow page and select View eGC1.聽 A preview screen will appear which you can view online or print.
The Application Details section includes:
The Principal Investigator section displays the name of the PI.
The Activity Locations聽section displays the list of locations where the research activities will occur. The values listed are: Name, Source, Location Type, and Rent Charged to Sponsor.
The Space Planning聽section displays the response to the question on the Activity Locations page.
The International Involvement聽section displays聽the response to the question on the Activity Locations page.
The Budget & Fiscal Compliance section includes:
The Cost Sharing section displays the total cost sharing for all periods. This includes all amounts from 91探花sources (personnel and non-personnel), third party sources, and unrecovered indirect costs. It also shows the 91探花Summary by Unit information from the Cost Sharing page.
The Compliance Questions section lists each of the Non-Fiscal Compliance areas with a value of Yes or No.聽 The value is Yes if any questions within that section are answered “yes”.
The eGC1 Campus Comments section displays what was entered in the Additional Information section of the Certify & Route page of the eGC1.
New Features
SAGE eGC1s and Approvals Search Enhancements
Users will see a few new search features available to them, on the eGC1 and Approvals task lists.
Addition of University District Building to Location List
Suppression of HSD JIT and GIM 19 notifications for ATF and Industry Sponsored Clinical Trail eGC1s
Updated handling when users attempt to remove themselves from an eGC1 or Budget
Fixes
New Features
SAGE eGC1 copy feature expanded to copy all sponsor info
As requested by campus in the ORIS Survey, the SAGE eGC1 copy feature will be expanded to also copy the sponsor address and contact information (if the sponsor on the original eGC1 is still active). Users will need to review the information to ensure it is up to date and accurate, but this change should reduce their data entry efforts.
SAGE Search Enhancements: Personnel look up added to eGC1s search
The PI Name field has been replaced with a more general Personnel field which allows users to search for any person listed on the PI & Personnel page. Once they have selected a person, they can refine their search by using the Role Type (Principal Investigator, Fellow, etc.)聽drop-down menu. They can also combine this search with the new Search Scope feature to find all the eGC1s a researcher is named on.
SAGE Search: Show all results beyond access
Users now have the option of expanding searches to include all eGC1s. The search results will display all eGC1s that match the specified criteria. This enhancement will allow users to more easily find proposals that include personnel they’re responsible for. Previously, search results were limited to only those eGC1s that users could access. They will still only be able to open eGC1s they have access to. However, the research results now display a new column containing a link to the eGC1 contacts so users may contact them to ask questions and/or to request access.
Addition of Seattle Cancer Care Alliance to Locations list
Research administrators for clinical trials have indicated an increase in work performed at the Seattle Cancer Care Alliance, and therefore requested to see this site added to the Locations drop down list in the compliance explanations section (FG-2). They will no longer need to select “other” and manually enter an address for SCCA with this change. SCCA is considered off-campus.
Fixes/Enhancements
In SAGE Budget, we revised how calculations are made for salary distributions.
We updated our tools’ styles.
To ensure that our tools have a more consistent look and are easier to maintain, we made some changes in our code. In some newer browsers, you may notice slightly different colors, rounded corners, and other minor changes. The changes were made in the following tools: