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International Travel Registry

Note

Students traveling abroad for learning, fieldwork or research are required by student travel policy to register their travel. Students on programs offered through 91探花Study Abroad are registered as part of their enrollment and no further actions are required. Students who are employed in some capacity by 91探花are required to register their travel as students (i.e. staff appointments, researchers, HFS, etc.).

Employees (faculty, other academic personnel, staff, including medical residents) on official 91探花travel abroad are required by to register their travel. “Official travel” is defined as international travel sponsored, arranged, administered, or otherwise funded by UW. Personal travel does not and should not be registered; it is not eligible for 91探花Global insurance.

Update on travel to the Middle East: All official 91探花travel to the following countries should be deferred until further notice: Israel, the West Bank, Gaza, Lebanon, Syria, Iran, Iraq, Jordan, Oman, Yemen, Saudi Arabia, Bahrain, Kuwait, Qatar, and the United Arab Emirates. Official student travel聽to these countries will not be approved. The capacity of US embassies to assist travelers in these countries is diminished. Any official university travel to these countries will not include coverage for evacuation under the 91探花Global Insurance policy. For the most recent alerts and embassy messages from the U.S. Department of State, go to the .

Graduate and undergraduate students

Curricular Travel (Student)

Examples:
Dissertation or thesis research, internships, practicum, clinical electives, fellowship programs (whether or not you plan to earn credit).

Register for FRILA

Non-Curricular Travel (Student)

Examples:
Travel to conferences or any other travel that is not curricular or not degree-related.

Faculty, other academic personnel, and staff

Individuals On 91探花Official Travel (Employee)

Examples:
Faculty traveling for research (including sabbatical), travel by research staff, travel to conferences, or travel on official 91探花business. For more information on faculty and staff travel registration, see our FAQs.

Leading Non-Curricular Programs For Students (Employee)

Examples:
MBA Study Tours, travel by 91探花performing arts groups, other group travel that is not for credit or not for degree purposes.


Frequently Asked Questions

Who is required to register travel?

In short – everyone.

  • All 91探花official travel should be registered through 91探花Global Travel. Official = travel sponsored, arranged, administered, or funded by UW.
  • This applies to anyone at 91探花who is on official international travel for research, study abroad, conferences, events, or meetings.
  • If 91探花is involved in travel in any way (funding, salary, credits, sponsorship, etc.) it is official travel.

Personal travel or travel by former students/employees should not be registered and is not eligible for 91探花insurance coverage.

Note: if you are taking 91探花classes for credit, you are considered a student and should register your trip as a student (even if your travel is related to employment. This includes graduate and postgraduate research fellows).

What are the benefits of registering?

  • Access to 24/7 91探花emergency response services.
  • Receive travel notifications from 91探花Global Travel and enroll in our risk management service.
  • Help 91探花Global Travel reach you in an emergency.
  • Enrollment in overseas emergency medical insurance.
  • Advice on State Department Travel Advisory Levels.
  • Trip confirmation is often required for reimbursement.
  • Pre-travel briefing email from International SOS, with country-specific health and safety information.

Note that students, faculty, and staff are REQUIRED to register official international travel, as of July 25, 2025.